Privacy Policy

Evolusys Data Protection Policy

Welcome to our website and thank you for your interest in our company. We take the protection of your data very seriously. We process your data in accordance with the applicable legal provisions for the protection of personal data, in particular the EU Data Protection Basic Regulation (EU GDPR) and the country-specific laws applicable to us. With the help of this privacy policy, we will inform you how Evolusys processes your personal data and the rights you have. Evolusys is a subsidiary of Bechtle AG.

Personal data means information that can lead to the identification of an individual and includes name, date of birth, address, phone number, e-mail address and also IP address. Anonymous data exists when no connection can be made to a user.

Responsible authority and data protection officer

Address: Evolusys SA, Avenue de la Gottaz 28A, CH-1110 Morges

Data protection officer: privacy@bechtle.com

Your rights as a data subject

We would first like to inform you of your rights as a data subject. These include:

  • The right of access
  • The right to erasure
  • The right to rectification
  • The right to data portability
  • The right to restriction of processing
  • The right to object to data processing

To exercise these rights, please contact: privacy@bechtle.com. The same applies if you have questions about data processing in our company. You also have the right to appeal to the data protection supervisory authority.

Right to object

Please note the following in connection with the right to object:

If we process your personal data for the purpose of direct marketing, you have the right to object at any time without giving reasons. This right also applies to profiling as long as it is connected with direct advertising.

If you object to the processing of your personal data for direct marketing purposes, we will no longer process it for these purposes. Objection is free of charge and can be made without the need for filling in a form at: kontakt@bechtle.com.

In the event that we process your data to safeguard legitimate interests, you can object to such processing at any time for reasons relating to your particular situation; this also applies to profiling based on these provisions.

We shall no longer process the personal data unless the we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

Purposes and legal bases for data processing

Processing of your personal data complies with the provisions of the EU GDPR and all other applicable data protection regulations.

We use your data for business initiation, fulfilment of contractual and legal obligations, execution of a contractual relationship, offering products and services and for strengthening the customer relationship, which may also include analyses for marketing purposes, customer satisfaction surveys and direct marketing.

Your consent to data processing may also express your consent to data protection provisions. Before granting consent, we shall explain the purposes of data processing and about your right to object.

If consent also refers to the processing of special categories of personal data, we will expressly point this out to you in the consent. Processing of special categories of personal data pursuant to Art. 9 GDPR only takes place if this is required by legal regulations and there is no reason to assume that your legitimate interest in the exclusion of the processing prevails.

If data processing is carried out for the purposes of a balance of interests pursuant to Art 6 Para. 1(F) GDPR, this must also be specified. This is the case e.g. when using fraud management tools.

Transfer of data to third parties

We will only pass on your data to third parties within the framework of legal regulations or with appropriate consent. Otherwise, data will not be passed on to third parties unless we are obliged to do so by mandatory legal provisions (transfer to external bodies such as supervisory authorities or law enforcement authorities).

Data recipients / categories of recipients

Within our company, we ensure that only the persons who need your data to fulfil their contractual and legal obligations will receive them.

It is possible that other Bechtle-affiliated companies may become involved during contracts of sale and requests. For example, a request for on-site support at your location may be processed by a Bechtle-affiliated company in your area for said purpose.

In some cases, service providers support our specialist departments in performing their tasks, e.g. sending newsletters. The necessary data protection agreements have been concluded with all service providers.

Transfers of personal data to third countries / data intended for processing after transfer to a third country

Data is only transmitted to third countries (countries outside Switzerland, the European Union or the European Economic Area) if required to do so by law, you have given us your consent or if this is necessary for the performance of the obligation.

This is currently the case when you use our chat function for inquiries because a service provider outside the European Economic Area who provides this function for us receives access to your personal data. Compliance with the data protection level is ensured, among other things, by certification or participation in the so-called “Privacy Shield”:

Cisco adopts the frameworks and principles of the EU-US Privacy Shield and has had its compliance certified. You can find more information on Privacy Shield here: 

https://www.privacyshield.gov/Program-Overview.

Data retention

We will store your data only for as long as it is needed for the purposes it was collected. Please note that numerous retention periods require that data continue to be (must be) stored. This applies in particular to commercial or tax storage obligations. If there are no further storage obligations, the data will be routinely deleted once the purpose has been achieved.

In addition, we may retain data if you have given us permission to do so or if legal disputes arise and we use it as evidence within statutory limitation periods of up to thirty years; the regular limitation period is three years.

Secure data transfer

In order to protect data from accidental or deliberate manipulation, loss, damage or access by an unauthorised person, we have taken appropriate technical and organisational security measures. To this end, the level of security is continually tested and adjusted to reflect new standards in security, in collaboration with security experts.

Data transferred to and from our website is always encrypted. We offer HTTPS as the transmission protocol for our website, in each case using the current encryption protocols.

In addition, we offer our users content encryption for contact forms and applications. Only we are able to decrypt this data. It is also possible to use alternative communication channels (e.g. by post).

Obligation to provide data

Various personal data are necessary for the establishment, execution and termination of the obligation and the fulfilment of the associated contractual and legal duties. The same applies to the use of our website and the various functions it provides.

We have summarised the details for you in the above point. In certain cases, data must also be collected or made available on the basis of legal regulations. Please note that it is not possible to process your request or to perform the underlying obligation without providing this data.

Data categories, sources and origins

The data we process depends on the context: This depends on e.g. if you place an online order, send an enquiry using our contact form, send us application or make a complaint.

Please note that we may also make information available separately at a suitable location for special processing situations, e.g. when uploading application documents or making a contact request. 

When you visit our website, we collect and process the following data:

When you visit our site, your internet browser transmits the following types of data, which we then save:

  • the browser type
  • the IP address of the computer used to access the site
  • the server requests (e.g. accessed pages) including time stamps and
  • the referral URL (i.e. the address of the previous website that you visited, if you came to our site by following a hyperlink from there).

These first three data types are technically required to be able to properly display the webpage you accessed. Moreover, this data may be used, if necessary, to maintain secure operation of this website (e.g. to protect against hacking). The referral URL is anonymised and used to compile statistics. For reasons of technical security and in particular to prevent attempts to attack our web server, this type of data are also stored for a certain period of time.

When you contact us with an enquiry, we collect and process the following data:

Our website offers you different ways to contact us, e.g. to order a catalogue or to get information on certain products. You can use the online chat function, request a call back or send an e-mail message.

A contact form is used to collect the required details for communication (e.g. name, phone number or e-mail address) as well as to send your message. The collected data are used for customer relations management (contact history) and for responding to/fulfilling your request.

When you place an order, we process the following data:

To process your orders, your contact details, invoice/delivery address and payment method (bank, credit cards, etc.) are required.

In some cases a credit check may be performed when placing an order. Details will be provided during the ordering process. A credit check will be performed only with your consent.

When you apply online, we collect and process the following data:

  • Master data (e.g. name, additional names, date of birth, and academic titles, if applicable),
  • Contact details (postal address, phone number, email address),
  • Qualifications and education information (e.g. C.V. references),
  • If necessary and depending on the job application, information regarding language and IT skills, work permits and driving licences or residency permits.

In addition, we collect and process various other (voluntary) data such as earliest start date, regional mobility, desired number of hours and duration of employment, previous employment at Bechtle, information on your social commitments or information on how you became aware of the position. You may also choose to provide information regarding your personal accounts on social networks that may be relevant for your application.

We have implemented security measures to ensure that your data remain safe and confidential at all times. All application documents submitted via the application portal are encrypted. Provisions to protect your information always correspond to the latest technological standards.

Your data provided in the context of the application process are stored subject to applicable law and purged no later than six months after the application process has concluded. We will retain your data beyond this point only if we are entitled to or have an obligation to do so, e.g. if you have given your express consent for us to retain your data for an extended and specified period of time, or to exercise our rights under applicable law.

For instance, we are obliged to retain certain data under the terms of the Code of Obligation. All statutory periods of limitation are observed. You can find further information in the Privacy Policy on our application portal.

Automated case-by-case decisions

Please note that we generally do not use purely automated processes to make a decision.

Contact forms / contact via e-mail, chat or phone

A contact form is available on our website which can be used to contact us electronically. If you write to us using the contact form, we will process the information you provide to contact you and answer your questions and requests.

For reasons of technical security and in particular to prevent attempts to attack our web server, we will also process your IP address. All other information is voluntary (e.g. to give a more tailored answer to your question).

If you contact us by e-mail, we will process the personal data provided solely for the purpose of processing your enquiry.

You also have the option to contact us via Chat or to request a call back. The chat history is saved on our internal servers for 30 days for reasons of follow-up and is then deleted.

Newsletter

You can subscribe to our free newsletter via our website. We collect the following data:

  • Company name
  • Title
  • First name, last name
  • Please be aware that we conduct anonymous link tracking for statistical purposes.

The email address and name provided during the registration process is used to send a personalised newsletter.

We comply with the principles of data reduction and data economy, meaning you only have to provide the data that is absolutely necessary for us to contact you. This means your email address and the message field. Due to technical and legal reasons, we will also process your IP address. All other information is voluntary (e.g. to give a more tailored answer to your question).

For every newsletter sent, there is information about the address data used, the subject and the number of newsletters sent. What’s more, it can be seen which addresses have not yet received the newsletter, to which address it was sent and for which addresses it failed. It can also be seen which address opened the newsletter. Last but not least, also the information about which addresses have unsubscribed. We use this data for statistical purposes and for optimisation of the newsletter with regard to content and structure. This enables us to better tailor the information and offers to the individual interests of the recipient.

Data transfer to third countries (outside the European Union or the European Economic Area) shall not take place. Data protection compliance is ensured by standard EU contractual clauses among others.

Of course, you can cancel your subscription at any time via the unsubscribe option provided in the newsletter and therefore revoke your consent. You also have the option to unsubscribe directly via our website.

Advertising to existing customers

Evolusys would like to maintain a relationship to its customers and send information and offers on products and services. We therefore use your data to email you relevant information and offers as well as customer satisfaction surveys.

If you would prefer us not to do so, you can object at any time to the use of your personal data for direct marketing purposes. This right also applies to profiling as long as it is connected with direct advertising. As soon as we receive your objection, your data will no longer be processed for this purpose.

An objection is free of charge and can be made without the need for filling in a form by email to privacy@bechtle.com.

Application portal

We understand that your data is a sensitive matter. That’s why all personal information you submit via our application form is exclusively used for the purpose of the application process and we will not contact you for any other reason. No data are transferred to a third party without your consent.

When you fill out the application form, you are asked to provide certain personal information. All data required to complete the application form is subject to the principles of data reduction and data economy, meaning you only have to provide the data that is absolutely needed to process your application, such as a CV, or that we are required to obtain under applicable law. Mandatory information is marked with a * (asterisk). Due to technical and legal reasons, we will also process your IP address.

Without this information, we are unable to process your application. It is therefore not possible to upload application documents to the portal without also providing this information. If you wish, you can also provide additional, optional information via the application form.

We have implemented security measures to ensure that your data remain safe and confidential at all times. All application documents submitted via the application portal are encrypted.

We keep your data for the above purposes for the duration of the application process and until all related deadlines have expired, however, for no longer than six months after we have informed you whether your application has been successful. However, you have the option of extending this retention period if you prefer that we keep your application documents for the purpose of matching them with other vacancies that fit your profile

You can consent to this by checking the appropriate box before uploading your documents. In this case, we will keep your data for 365 days. You can, of course, revoke your consent with effect for the future at any time without providing a reason via e-mail to: privacy@bechtle.com. You can find further information in the Privacy Policy on our application portal.

Cookies

Our website uses cookies on various pages. Their purpose is to enhance our product and services, as well as to make our site more user friendly, more secure and simply better. Cookies are small files that are saved on your end device.

These cookies help us to see how users use our website, enabling us to design the website content according to the visitor’s needs. In addition, cookies enable us to measure the effectiveness of a particular advert and to place it according, for example, to the user’s thematic interests. 

We utilise the following cookies:

Own cookies

These cookies are controlled by Evolusys SA. Depending on the purpose, these remain permanently stored—even after the session has ended—(persistent cookies, e.g. opt out implementation) or are deleted when the browser closes (so-called session cookies that are only valid for one browser session).

Third party cookies

These cookies are controlled by third parties. Third parties are providers displaying advertising banners on other websites, in particular for Evolusys. They use cookies, e.g. to transmit information that an advertising banner has led to a purchase (e.g. conversion tracking).

Temporary/permanent cookies are used, which are automatically deleted after a specified time (usually 6 months). These temporary/permanent cookies are stored on your end device and are automatically deleted after the specified time. Our partner companies’ cookies also only contain pseudonyms and even mostly anonymous data. They enable our partners to track which products you have viewed, whether something has been purchased, which products have been searched for, etc. Some of our advertising partners also collect information, in addition to the web pages, about which pages you have previously visited or which products you have shown an interested in, for example. This makes is possible to show individualised adverts. This pseudonymised data is never consolidated with your personal data.

Most web browsers automatically accept cookies as default. Of course, cookies can also be manually deactivated, restricted or deleted on your end device via your browser settings or via software-support.

Please note: If you deactivate cookies, not all functions of our website may be fully usable under certain circumstances.

Session cookies are required for processing your orders on this website. This will allow your browser session to actually be assigned to you. As the name “session cookie” implies, this cookie will be deleted when you close your browser. Simply browsing the individual pages of this website is possible without cookies (for example, by blocking cookies through such a browser add-on).

User profiles / Web tracking

This website—in part with the help of third-party service providers—creates anonymous usage profiles for advertising and market research purposes, as well as for target-group oriented web-design. These usage profiles are anonymised (on the web server), so that only anonymous data (i.e. no personal or personally identifiable data such as your IP address) are sent to the service providers.

Your personal data referred to under points 1 and 2 will not be associated with the usage profiles. That means that your usage profile is not attached to your name, and nobody knows what your usage profile looks like at any given time.

Web tracking (i.e. collecting data for these usage profiles) is carried out with usage-profile cookies and scripts. These cookies enable the web server to recognise you during your browser session and also during your next browser session, provided that the cookie has not been deleted in the meantime.

You can object to the creation of usage profiles during your time on this website by clicking on the following button:

OBJECTION

If you click the button, no usage-profile cookies will be saved on your computer, nor will the webtracking scripts be executed.

Instead, a “no-tracking cookie” will be saved on your computer. With this cookie saved on your computer, your objection will be respected (for the current and all future browser sessions) as long as the cookie is not deleted from your computer.

In particular, the following webtrackers are used on this website to create anonymous usage profiles (unless you have objected to their use):

OBJECTION

DISPLAY COOKIEID DISCLOSURE INFORMATION

When you click on the link, an opt-out cookie will be saved on your computer, which is valid for 5 years. Please note that if you delete all cookies on your computer, this opt-out cookie will also be deleted, i.e. if you still wish to object to the anonymised data collection by Webtrekk, you must save the opt-out cookie again. Opt-out cookies are required per browser and computer meaning that if you visit our web pages from home and work or with different browsers, you must activate the opt-out cookie in the different browsers or on the different computers.

Google AdWords

We also use the Google advertising tool “Google AdWords“ to promote our website. To help us in this, we use the analysis service “Conversion Tracking” from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter “Google”. If you accessed our website via a Google advert, a cookie is stored on your computer.

Cookies are small files that are saved on your computer and in your browser. These conversion cookies cannot be used to identify any personal information and will expire automatically after 30 days. If you visit certain pages of our website before the cookie expires, we and Google may recognise that you have been redirected to our page after clicking on one of our adverts placed on Google.

The information collected using conversion cookies is used by Google to generate visit statistics for our website. These statistics show us the total number of users who clicked on our adverts and also which pages of our website were subsequently accessed by the respective user. However, we or other companies who advertise using Google AdWords do not receive any information with which users can be personally identified.

You can prevent the conversion cookies being installed by changing the settings in your browser, such as those that generally deactivate the automatic setting of cookies or specifically only block cookies from the “googleadservices.com“ domain. Google’s privacy policy can be viewed here: https://services.google.com/sitestats/de.html.

Social network plug-ins

Advertising and conversion cookies are used to show you relevant, interest-based advertising, also from third-party websites. Amongst other things, this prevents the same advertisement from being displayed again and again.

With these cookies, we can also measure the effectiveness of our advertising campaigns based on anonymous and pseudonymous user profiles and trace how users interact with our advertising material and what they do next (so-called “Conversion“):

Using LinkedIn

This website uses LinkedIn’s analysis and conversion tracking technology. LinkedIn Inc. 2029 Stierlin Ct.  Mountain View, CA 94043, USA. The above-mentioned technology from LinkedIn is used to show you relevant, interest-based advertising.

Furthermore, we receive aggregate and anonymous reports on advertising activities and how you interact with our website. However, LinkedIn is able to link your visit to our website to your LinkedIn account.

We have no control over the information that LinkedIn collects or the extent to which the company collects it. We also have no knowledge of the content of the data sent to LinkedIn.

More information about data protection at LinkedIn can be found here:

https://www.linkedin.com/legal/privacy-policy#choices-oblig

You can opt-out of LinkedIn's analysis of your usage behaviour and the display of interest-based recommendations by clicking on the field “Opt Out on LinkedIn“ (for LinkedIn members) or “Opt Out“ (for other users) here https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Links to other providers

Our website contains links to Internet sites of other companies, and these links are clearly recognisable as such. We do not have any influence on the content of these sites and cannot, therefore, be held responsible for them. The respective provider or operator is always responsible for the content on the page.

The linked pages were tested for possible legal violations and recognisable infringements at the time at which they were added. No illegal content was detected at the time of creating the links. However, we cannot be expected to continuously check the content of the external websites without specific knowledge of illegal content. Should we be informed of any illegal content on the external sites, we will promptly remove the links.

Use of online services by children

Individuals under the age of 16 may not submit personal information or a declaration of consent to us without the consent of their legal guardian. We ask parents and legal guardians to actively participate in the online activities and interests of their children.

Google Analytics

In order to enhance your experience on our website and our overall offering, we store data for statistical purposes regarding individual visits to our website using Google Analytics provided by Google Inc. (“Google”). We do this to pursue our legitimate interests (i.e. analysis, optimisation, and economic operation of our online offering). Google Analytics employs a cookie, i.e. a text file stored on your computer, enabling Google to analyse how you use our website. Information generated by this cookie is typically transferred to and stored on a Google server in the USA. Such information includes

  • your browser type and version,
  • your operating system,
  • the referrer URL (the website that linked you to our pages),
  • your computer’s host name (IP address),
  • and the time of the server request.

Google will not associate your IP address with any other data held by Google. Further to this, the Google Analytics code used on this website employs the “anonymizeIP” option. This ensures that your IP address is masked and all collected data are anonymised. Only in exceptional cases is the full IP address sent to and shortened by Google servers in the USA.

Google will use the collected information on our behalf for the purpose of analysing your use of our website, compiling reports on website activity, and providing other services to us relating to website activity and internet usage. You may choose to disable cookies in your browser settings; however, this may affect your experience on our website as all functionality may not be available to you.

Should you not want Google to collect and process data created by the cookie relating to your use of our website (including your IP address), you can prevent this by downloading and installing the browser add-on available from http://tools.google.com/dlpage/gaoptout?hl=de. Alternatively, in particular when viewing our website on a mobile device, you may opt out of Google Analytics by clicking here:

GOOGLE ANALYTICS OBJECTION

Further to this, Google is certified under the Privacy Shield Framework, guaranteeing that data are collected in line with European data protection regulations (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

Social media

Evolusys SA has a presence on several social media channels to communicate with and inform registered customers, interested parties and users about our offers.

Please be aware that using these platforms and their functions is at your own risk. This is especially the case when using interactive functions such as commenting, sharing and leaving reviews.

We also wish to inform you that your data may be processed outside of the European Union. US providers who are “Privacy Shield”-certified are obliged to comply with EU data protection standards.

Your data may additionally be processed for market research and marketing reasons, meaning, for example, that a user profile may be created based on your usage and interests. As a result, advertising both on and external to the platforms may be activated, which supposedly correspond to your interests. In order for this to happen, cookies are usually saved on your computer. Independently, data that is not collected directly from your end devices may also be stored in the user profiles (especially if you are member of a platform and are logged in).

Moreover, we, as the provider of this information service, collect and process no data from your use of our services. 

The processing of users’ personal data is based on our legitimate interest in effectively informing and communicating with users. If a provider asks for your consent to data processing (e.g. by ticking a box or by clicking “confirm”), this is in accordance with the legal basis of processing.

Opting out

If you are a member of a social network and do not want your personal data to be collected through our website and linked to your membership data on the respective network, you must:

  • sign-out of the network before visiting our website,
  • delete cookies stored on your device and
  • re-start your browser.

After logging in again, you will once again be recognised by the network as a specific user.

For more detailed information on how data is processed and how you can opt out, please visit the pages of the respective providers listed below.

If you would like to request information or exercise your rights as a user, this can be done most effectively directly with the providers themselves as only they have direct access to user data and can therefore take appropriate action and provide information. If you do have any problems, you can of course contact us.

Copyright information

If you would like to publish images, texts, plans, videos, music etc. on our pages, please be aware that you may be transferring all usage rights to the network, which could ultimately have legal consequences for you if you are not the copyright holder yourself.

Event registration

A registration form can be found on our website.

If you register for an event via this form, we will process your data for the purposes of registration and communication.

All data required to complete the form is subject to the principles of data reduction and data economy, meaning you only have to provide the data that is absolutely necessary to register and for us to contact you, meaning your name and email address

For reasons of technical security and in particular to prevent attempts to attack our web server, we will also process your IP address. All other information is voluntary. 

In the case of joint events with vendors, we shall share your data with the joint organiser.

By registering for our corporate events, you also consent to the possible publication of photos and videos by Evolusys SA.

Evolusys SA intends to publish photos and videos from corporate events on the group’s own social media sites, intranet, Bechtle publications (e.g. customer magazine or newsletter) and the Bechtle Group company websites  

Please be aware that publishing on social media can mean that data is transmitted to countries outside the EU.

Personal data will not be passed on to third parties except from in the cases mentioned above, and will only be used for the above-mentioned purpose. Photos and videos published on the internet can be accessed worldwide and use of these by third parties cannot generally be excluded.

Consent to the use of images is voluntary and can be revoked with effect for the future by email at: info@Evolusys.ch / Tel.: +41 21 555 08 00

 

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